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Freedom of Information Act (FOIA) Requests
Learn how to access public records through FOIA or the Massachusetts Public Records Law.
What is FOIA?
The Freedom of Information Act (FOIA) is a federal law that ensures public access to government documents. It promotes transparency by allowing anyone to request records from federal agencies.
- Determine the Agency: Find out which agency has the information you need.
- Check Online First: Many federal records are already posted online.
- Write a Formal Request: Include a detailed description, your contact info, and preferred format.
- Submit Your Request: Use the agency’s FOIA portal, email, or postal mail.
- Track It: Follow up if you haven’t received a response in a reasonable time.
Massachusetts Public Records Law
Massachusetts has its own version of FOIA, which applies to state and municipal records.
- Find the RAO: Every agency has a Records Access Officer (RAO).
- Make a Request: Written requests are preferred, even though verbal requests are allowed.
- 10 Business Days: State law requires a response within this timeframe.
Visit the Massachusetts Public Records Division for more details.
Sample FOIA Request Letter
Use this template to request records from a federal or state agency:
[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
FOIA Officer
[Agency Name]
[Agency Address]
[City, State, Zip Code]
**Re: Freedom of Information Act Request**
Dear FOIA Officer,
Under the Freedom of Information Act, I respectfully request access to and copies of the following records:
[Describe the documents you are requesting in detail.]
I am willing to pay reasonable costs. Please inform me if costs exceed [$ amount].
If denied, please provide a written explanation as required by law.
Thank you for your time and assistance.
Sincerely,
[Your Name]